University Policies and Procedures

Purpose of University Policies

University policies outline the rules and expectations that guide university operations. They support the university’s mission and values, help ensure the institution follows state and federal laws, and promote fairness and consistency across campus.

These policies apply to everyone in the campus community, including students, faculty, and staff. They are the primary set of rules that govern how the university conducts its operations.

Divisional and Departmental Procedures

While university policies provide the overall rules for the institution, individual divisions, colleges, and departments may also create their own procedures to manage their specific operations.

These divisional or departmental procedures must follow and align with university policies. For more detailed guidance or procedures for a specific unit, please refer to the division, college, or department webpage.

Academic Affairs

Student Affairs

University Relations

Administration and Finance

What personally identifiable data is being stored?

Northeastern State University may collect personally identifiable data, which may include certain information related to university students, potential students, employees and vendors. Personally identifiable data is defined in 74 O.S. § 3106.4 (D) as:

Information that can identify an individual including, but not limited to, name, birth date, place of birth, mother's maiden name, biometric records, Social Security number, official state- or government-issued driver’s license or identification number, alien registration number, government passport number, employer or taxpayer identification number or any other information that is linked or linkable to an individual, such as medical, educational, financial or employment information.

How is the personally identifiable data stored?

Personally identifiable data is stored on NSU’s secured servers, digitally on computers, on backup media, securely in the cloud and in secured locations if in paper form.

With whom does NSU share the personally identifiable data?

NSU shares personally identifiable data only as allowed by law. Examples of whom NSU might share personally identifiable data include:

• Federal & State licensing & regulatory boards
• Federal & State Courts and pursuant to a court order of valid subpoena
• Insurance providers
• NCAA & MIAA
• Learning Management Systems