SSN Appendix I Policy and Procedure
Contracts and Grants
Requires those doing business with a federal agency to furnish SSN to the agency (for
example, lenders in a federal guaranteed loan program and applicants for federal grants,
licenses, or permits).
31 U.S.C. 7701(c)
Authorizes an employer to examine an alien's SSN for verification of eligibility for
8 U.S.C. 1324a(b); 8 C.F.R. 274a.2
Requires an employer to furnish for the State Directory of New Hires the SSN of an
42 U.S.C. 653a
Requires employer to include SSN in annual report of wages of individual.
20 C.F.R. 404.452
Requires employer to keep records of remuneration paid to employee and requires SSN
be included in record.
20 C.F.R. 404.452
Requires an employee to provide the employer with the employee's SSN.
26 C.F.R. 31.6011(b)-2
Requires the employer to include the employee's SSN on the Form W-2.
26 C.F.R. 31.6051-1
Requires employers to use the employee's SSN on required reports pertaining to deferred
vested retirement programs.
Authorizes states to collect and use SSN in administering any tax, general public
assistance, driver license, or motor vehicle registration law.
42 U.S.C. 405(c)(2)(c)(i); Section 7(b) of the 1974
Privacy Act (Public Law 93-579)F
Requires clinical and patient systems use the SSN for billing and health care coordination
42 U.S.C. 1320d-2, 1320d-4
Requires hospitals that incur indirect costs for graduate medical education programs
to furnish the SSN for each resident.
42 C.F.R. 412.105
Requires that hospitals that receive Medicare payment for direct graduate medical
educational activities identify residents by SSN.
42 C.F.R. 413.86
Requires the SSN to enable the investigator to readily ascertain the identity of the
individual to whom the private information or specimens pertain has been replaced
with a number, letter, symbol, or combination thereof, and a key to decipher the code
exists, enabling linkage of the identifying information to the private information
45 CFR 46.102(f)
Requires an institution to verify the borrower's SSN. Requires the use of a common
financial aid form whereby institutions of higher education collect the information
on the form, including the SSN of parents of dependent children seeking federal financial
assistance. Requires a student to submit social security number to receive any grant,
loan or work assistance. Requires institutions of higher education to verify SSN in
the national student loan database and to include the social security number in certain
reports and in loan assignments.
20 U.S.C. 1078, 1078-2(f),1090(a)(7), 1091(a)(4)(B), 1092, 1092b; 34 C.F.R. 668.16, 668.33, 668.36, 674.41, 674.42, 674.50, 682.604, 685.304
Requires SSN for certain student loan applications for the health professions, such
as doctors and nurses participating in the Health Education Assistance Loan Program
(HEAL). Requires schools to give notice regarding any change in status of student,
to identify students by SSN and to maintain current records on students, including
verification of SSN and the student's citizenship.
42 C.F.R. 57.206, 57.306, 60.51, 60.53, 60.56
Requires that the SSN be the taxpayer identification number and requires that a person
who must file a return, statement, or other document under the Internal Revenue Service
Code include the SSN as the taxpayer number (withholding and annual reporting on Forms
W-2 and 1099 are included in this requirement).
26 U.S.C. 3402, 6051, 6103, 6109; 26 C.F.R. 301.6109-1, 301.7701-11; Tax Reform Act